GTD® and AI Integration
Your GTD system already works. Now teach it to use AI.
Whether you haven't touched AI yet or have tried an LLM a few times without much to show for it, we meet you where you are and build the right AI habit inside the GTD system you already trust. Not sure which tool is worth learning first? We'll help you choose. Either way, the judgment calls stay yours.
30 minutes with GTD coach and AI integration expert, Kerry Gallivan.
Program at a Glance
Who it's For
Active GTD practitioners interested in incorporating AI at any stage, from getting started to early experimentation
Format
3 one-on-one virtual sessions, with the client driving the call and the coach acting as support
Timeline
4 to 6 weeks, paced to your Weekly Review with time to implement changes in between sessions
Supported Tools
ChatGPT, Claude, Copilot, Gemini, Outlook, Todoist, OmniFocus, Notion, and many more
Investment
$3,200 USD
GTD® and AI Integration
Your GTD system
already works. Now teach it to use AI.
Not started with AI yet, or tried it without much to show for it? We help you build the right AI habit inside the GTD system you already trust. The judgment calls stay yours.
30 minutes with GTD and AI coach Kerry Gallivan.
30 minutes with GTD and AI coach Kerry Gallivan.
Program at a Glance
Who it's For
Active GTD practitioners interested in incorporating AI
Format
3 one-on-one virtual sessions, with the client driving the call
Timeline
4 to 6 weeks, paced to your Weekly Review
Tools
ChatGPT, Claude, Copilot, Gemini, Outlook, Todoist, and many more
Investment
$3,200 USD
The AI gap in your system
Two ways in, one question underneath.
You’ve built a system that holds up against your daily workload and the unplanned. Your inboxes are at zero, your projects are current, and your next actions clearly outline your immediate next steps. Then AI arrived, landing entirely outside of your system.
Maybe you haven't touched it yet, and you're not sure where to begin. Perhaps you've poked at an LLM a few times, gotten a decent answer or two, and then let it fall to the wayside.
The instinct is to just start using AI and sort out the workflow later. That is the expensive path: add AI into your system now and spend the next few months cleaning up a messy pile of outputs that never made it into a list.
Starting by deliberately integrating AI into your GTD system costs less than retrofitting.
AI as volume
Added on later, with no clear capture point. More outputs to review, more places things can get lost, and more decisions deferred.
AI as leverage
Built in from the start. One tool you know how to use, with outputs arriving where they belong as Next Actions you can decide on in seconds.
The AI gap in your system
You’ve built a system that holds up against your daily workload and the unplanned. Your inboxes are at zero, your projects are current, and your next actions clearly outline your immediate next steps. Then AI arrived, landing entirely outside of your system.
Maybe you haven't touched it yet, and you're not sure where to begin. Perhaps you've poked at an LLM a few times, gotten a decent answer or two, and then let it fall to the wayside.
The instinct is to just start using AI and sort out the workflow later. That is the expensive path: add AI into your system now and spend the next few months cleaning up a messy pile of outputs that never made it into a list.
Starting by deliberately integrating AI into your GTD system costs less than retrofitting.
AI as volume
Added on later, with no clear capture point. More outputs to review, more places things can get lost, and more decisions deferred.
AI as leverage
Built in from the start. One tool you know how to use, with outputs arriving where they belong as Next Actions you can decide on in seconds.
How does AI plug into the system you have already built, without rebuilding it all over again, and without handing over the judgment calls that are yours to make?
Wherever you're starting from, that's the question underneath, and it's the one this program helps you answer. No relearning the basics. No trusted system rebuilt from scratch. We start with your lists, your review habit, and AI tools that are worth your time, then integrate it in at the points where it enhances your workflow.
AI can point at things, but it cannot make proper decisions on your behalf. Human judgment stays yours.
If AI is finding something, that's in bounds. If AI is deciding something, it's not.
How does AI plug into the system you have already built, without rebuilding it all over again, and without handing over the judgment calls that are yours to make?
Wherever you're starting from, that's the question underneath, and it's the one this program helps you answer. No relearning the basics. No trusted system rebuilt from scratch. We start with your lists, your review habit, and AI tools that are worth your time, then integrate it in at the points where it enhances your workflow.
AI can point at things, but it cannot make proper decisions on your behalf. Human judgment stays yours.
If AI is finding something, that's in bounds.
If AI is deciding something, it's not.
Who this is for
If these sound like you, the inquiry call will be worth your half hour.
You have a working GTD system and you're not looking to relearn the basics. This isn't an introduction to GTD.
You haven't started with AI yet, or you've played around with an LLM without a real plan. You want to start the right way, inside the system you already trust, instead of adding AI on later and cleaning up a messy pile of outputs.
You want leverage, not liability. You want AI to help find and surface things, not make decisions on your behalf.
Who this is for
If these sound like you, the inquiry call will be worth your half hour.
You have a working GTD system and aren't looking to relearn the basics.
You haven't started with AI yet, or you've poked at an LLM without a real plan.
You want leverage, not liability. AI helps find and surface things, it doesn't decide.
What you'll solve and build
Six questions this program answers.
01 Where do I even start: which AI tool is worth learning first, given my role? We run a piece of your work against different AI tools, then check how cleanly each one's output moves into your list manager. You leave with one tool to learn, not a try-everything approach. | 02 How should I use AI tools alongside my GTD system? We'll help you find a dedicated capture point for AI outputs inside the tool you already use, plus a repeatable path from output to clarified Next Action. | 03 Can AI assist with my Weekly Review without taking it over? We go through your existing checklist line by line and label each step: AI may scan and prep, or human only. The sweep surfaces items, you still do the reviewing. |
|---|---|---|
04 What should be automated, and what has to stay human? Every list and every step of your workflow gets one of three labels: handled by AI, reviewed by you before Next Action, or human judgment only. You'll create a log to track this so they stay visible. | 05 Where does AI help me, and where does it get in the way? Real use tells us. We map outputs against your lists and mark the points where the two never intersect, so you stop spending time and effort where AI doesn't pay off. | 06 How can I move AI outputs into my list manager seamlessly? We configure the output structure into your AI tool of choice, removing the manual copy and paste process that isn't sustainable for a growing system. |
What you'll solve and build
Six questions this program answers.
We run a piece of your work against different AI tools, then check how cleanly each one's output moves into your list manager. You leave with one tool to learn, not a try-everything approach.
We'll help you find a dedicated capture point for AI outputs inside the tool you already use, plus a repeatable path from output to clarified Next Action.
We go through your existing checklist line by line and label each step: AI may scan and prep, or human only. The sweep surfaces items, you still do the reviewing.
Every list and every step of your workflow gets one of three labels: handled by AI, reviewed by you before Next Action, or human judgment only. You'll create a log to track this so they stay visible.
Real use tells us. We map outputs against your lists and mark the points where the two never intersect, so you stop spending time and effort where AI doesn't pay off.
We configure the output structure into your AI tool of choice, removing the manual copy and paste process that isn't sustainable for a growing system.
The three-session roadmap
Each one-on-one virtual sessions ends with the same question, can you repeat this work tomorrow, on your own, without the coach by your side?
Audit
Week 1
Focus
Map your GTD lists against where AI could help, whether that means auditing tools you already use or choosing your very first one.
Outcome
A list of gaps in your current workflow (or a clear starting point if you are new to AI), and the primary AI tool you want to integrate.
Integrate
Weeks 2 to 3
Focus
Build dedicated capture points, a repeatable path for clarifying, and a method for organizing outputs, all flowing into a Weekly Review that AI assists with.
Outcome
The first iteration of your AI-integrated system, ready to be tested against
real-world scenarios.
Calibrate
Weeks 4 to 6
Focus
Stress-test the system against your daily work (including the unplanned) and draw firm boundaries between what AI handles and what can only be decided with human judgment.
Outcome
A complete GTD system that has successfully integrated AI and solidified a clear set of boundaries for what AI will handle.
The three-session roadmap
Each one-on-one virtual sessions ends with the same question, can you repeat this work tomorrow, on your own, without the coach by your side?
“I had multi-page analog notes of all the different tasks we needed to do, color coded by person. Kerry showed me how to drop them into an AI tool and give a couple of prompts, and it transcribed all the notes into a document. It was great.”
Raun Thorp
CEO, Tichenor & Thorp Architects, Inc.
“I had multi-page analog notes of all the different tasks we needed to do, color coded by person. Kerry showed me how to drop them into an AI tool and give a couple of prompts, and it transcribed all the notes into a document. It was great.”
Raun Thorp
CEO, Tichenor & Thorp Architects, Inc.
A certified GTD coach who also helps you integrate AI.
Many GTD coaches are hesitant to approach the topic of AI because it's
outside their field of expertise. And most AI consultants have never run a
GTD Weekly Review. Kerry Gallivan works with both: a Certified GTD Coach,
a software CEO, and an AI product builder who engages with these tools daily.
That combination is why this program is unique. When you ask whether Claude
or Copilot handles your kind of work better, or how to get AI outputs into your preferred list manager without copying and pasting every time, you get an answer from someone who has already incorporated AI into his GTD system, and can guide you to integrating it into yours as well.
Certified GTD Coach
Trained and certified in the methodology, not adapting it from the outside.
Software CEO
Running an app company makes coaching account for real executive load.
AI product builder
Builds with these models daily and knows where each one holds up.
Kerry Gallivan
Lead coach, GTD and AI Tools Integration
A certified GTD coach who also helps you integrate AI.
Many GTD coaches are hesitant to approach the topic of AI because it's outside their field of expertise. And most AI consultants have never run a GTD Weekly Review. Kerry Gallivan works with both: a Certified GTD Coach, a software CEO, and an AI product builder who engages with these tools daily.
That combination is why this program is unique. When you ask whether Claude or Copilot handles your kind of work better, or how to get AI outputs into your preferred list manager without copying and pasting every time, you get an answer from someone who has already incorporated AI into his GTD system, and can guide you to integrating it into yours as well.
Certified GTD Coach
Trained and certified in the methodology, not adapting it from the outside.
Software CEO
Running an app company makes coaching account for real executive load.
AI product builder
Builds with these models daily and knows where each one holds up.
You built a system you trust. Make AI earn its place inside it.
You've already done the hard part: building a system you trust. Whether AI is brand new to you or already something you've tried, this program is about making sure it earns a place inside your system, instead of working against it.
You built a system you trust. Make AI earn its place inside it.
You've already done the hard part: building a system you trust. Whether AI is brand new to you or already something you've tried, this program is about making sure it earns a place inside your system, instead of working against it.
One-on-one GTD workflow coaching for driven professionals across North America. We help you move everything out of your head and into a trusted personal operating system, freeing up the space you need to focus on the work that matters and the people you care about most.
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GTD Foundation, GTD Strategy, GTD Integration, GTD Vision & Refocus, and GTD Five Horizons are proprietary one-on-one coaching services of GTD Focus.