Built for How Executives Work

GTD Executive Admin Foundation Program

Most executives manage their own commitments well enough. The breakdown happens in the space between you and the people supporting you. We help you fix that.

Format: Virtual    Investment: $5,400    Time Commitment: 4 Months 

Format: Virtual    Investment: $5,400    Time Commitment: 4 Months

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Explore the program

Why This Program

Running at an executive level means your work doesn't stay inside your own head. It flows through assistants, chiefs of staff, coordinators, people who need to understand your system well enough to move work forward without you being in every conversation.


When that alignment breaks down, you feel it. Dropped balls. Redundant check-ins. Work that requires your attention when it shouldn't. Decisions that stall because the person who should have handled it didn't have what they needed.


This program doesn't just support you in building a GTD system. It extends it to the people who support you, so your commitments are tracked, your priorities are clear, and the work moves the way you need it to move, without you having to manage the managing.


Your coaching remains focused entirely on you with your support team participating where it helps them better serve your system. The result is a shared language, aligned practices, and a structure that holds up under executive-level complexity.

In This Program You Will:

Build a trusted GTD system that works across you and your executive support team
Reduce stress caused by breakdowns in communication and tracking
Create shared clarity between executive, assistant, and chief of staff
Execute more consistently without carrying more in your head
Improve coordination of commitments, calendars, and workflows
Increase confidence in delegation and follow-through

Coaching Formats

Core Program

$5,400 USD

The foundational engagement for executives and their support teams. Four months of structured coaching that builds a shared system from the ground up.

  • Time between sessions to apply, test, and refine your system across your work and support structure
  • Ongoing coaching support to strengthen consistency and work through the inevitable friction points of building a shared system
  • Progressive integration so the methodology adapts to how you and your support team operate together

In-Person Add On

$10,000 USD / day – consecutive days $8,000 USD / day

+ travel, meals, accommodations

For executives who want to accelerate the alignment process or work through a specific transition in how their support structure operates.

  • Full days with your coach, focused entirely on you and your support team's shared system
  • Faster alignment through direct observation of how you and your assistant work together
  • Coaching in your preferred work environment so the system is built around how your day runs

Who's in the Room

This program is designed for an executive operating with dedicated support.

Your executive assistant and/or chief of staff may participate in sessions to:

  • Align on how work is captured and organized
  • Understand GTD best practices
  • Support execution consistency
  • Operate from a shared system with you


A note on support team involvement: your assistant or chief of staff participates in sessions to build alignment around your system, not as separate coaching clients. The coaching itself remains focused on you.


Have questions about how this works in practice? [Visit our FAQ].

Program Structure

While the pacing differs, each coaching format guides you through the same core GTD workflow:

Setting Up a Trusted System

  • Discover how GTD helps you manage work and life with less stress
  • Learn how to keep track of all the commitments you make (to yourself and others)
  • Set up your initial trusted system for paper and digital inputs

Capture

  • Collect everything: tasks, ideas, commitments, and open loops into leakproof external buckets
  • Establish consistent capture habits across email, paper, voicemail, and digital inputs
  • Build the foundation your weekly review will depend on

Clarify & Organize

  • Learn the GTD Workflow Map for clarifying and organizing every inbox
  • Build a trusted list manager for projects, next actions, waiting fors, and someday/maybes
  • Set up a calendar that tracks appointments and commitments, not tasks

Reflect & Engage

  • Complete at least one full Weekly Review®
  • Learn to use your system to make clear, confident decisions about what to do next
  • Establish the rhythm that separates people who maintain GTD from those who drift

What's Included

  • GTD Methodology Guides
  • GTD Workflow Map
  • Pre and Post GTD Executive Admin Foundation Assessment
  • The Kairos Assessment — a cognitive profile that helps your coach tailor the methodology to how you think and work best
  • Getting Things Done Book
  • Program Completion Certificate

Time Commitment

4 Months Minimum

The foundational timeline with at least two virtual coaching sessions per month, and consistent system application between sessions.

Flexible Cadence Available

Need to move faster? Negotiate a more intensive pace directly with your coach.

Active Implementation Required

The work between sessions, applying your system across your personal workflow and your executive support team, is where the methodology becomes habit.

What Our Clients Say

From both sides of the executive-assistant relationship:

"As CEO, my work had a much more fluid capacity, some things were deadline driven, and some things would only progress if I was really intentional. The amount of time I spent playing whack-a-mole trying to figure out what should come first has diminished significantly. The creativity and the really intentional planned work has just exploded."

Stephen Magowan

Chief Executive Officer

"It's not what I expected. It's not about organizing yourself. What it gave us was a trusted system for how we could work together, and a common language to talk about our work. Knowing what's on my plate allows me to work a little freer."

Robyn Venero

Executive Assistant To Chief Executive Officer

Program Investment

The Executive Admin Foundation Program is $5,400 USD for the core four-month virtual coaching experience. This includes sessions with your executive assistant and/or chief of staff where relevant, with coaching remaining centered on the executive throughout. In-person days are available at $10,000 USD per day, or $8,000 USD per day for consecutive days, plus travel, meals, and accommodations.

You don't have to keep managing everything in your head

Book a free 30-minute call. We'll listen, ask the right questions, and figure out together whether we're a good fit.

 Book a Free Inquiry Call

Your Next Step in the Work

Executive ADmin - Strategy

Your GTD system works, but the people supporting you aren't fully in sync with it yet. This one-on-one program closes that gap — coaching you to strengthen alignment across your support structure so decisions get made faster, work moves forward more cleanly, and your attention stays where it belongs.

 Learn More
Vision & Refocus

Life shifts. Priorities change. This program helps you step back from the day-to-day, reassess what you're actually committed to, and realign your system with where you're headed now, not where you were when you first set it up.

 Learn More