Built for the Work That Happens Between You and Your Team

GTD Executive Admin Strategy Program

You have a system. What you don't have yet is a support structure that moves with it.
We help you close that gap.

Format: Virtual Investment: $5,400 Time Commitment: 4 Months

Why This Program

You have a system. What you don't have yet is a support structure that moves with it.

Your assistant, chief of staff, or admin team is capable. But if they're not operating from the same system, using the same language, or clear on the same priorities, they end up working around you instead of with you. And you end up getting pulled back into decisions and details that shouldn't require your attention.

This program closes that gap. We coach you on how to operate at the strategic level within your GTD system, and how to structure your support team so that alignment happens consistently, not just when you're in the room.

The outcome is a combination of quicker decisions, cleaner handoffs, and an executive workflow that scales with the demands of you profession.

In This Program You Will:

Navigate complexity with confidence across your role and support structure

Strengthen alignment with your executive support team so work moves forward without you in every conversation

Reduce the friction that comes from misaligned priorities between you and your support team

Create space for meaningful work and higher-level decision-making

Make clearer decisions about what deserves your focus and what your support team can own

Coaching Formats

Core Program

$5,400 USD

The strategic engagement for executives ready to move beyond installation and into sustained alignment with their support team.

Time between sessions to apply, test, and refine how your support structure operates within your GTD system
Ongoing coaching support to strengthen the habits, handoffs, and shared practices that keep alignment from slipping under pressure
Progressive integration so your system scales with your workload, and the people supporting you grow with it

In-Person Add On

$10,000 USD / day – consecutive days $8,000 USD / day

+ travel, meals, accommodations

For executives who need to move faster, reset after a major transition, or go deeper on how their support structure is operating.

Full days with your coach, focused entirely on you and how your executive workflow is functioning at the strategic level
Faster realignment through direct observation of the decisions, delegation patterns, and bottlenecks in how your team supports you
Coaching in your preferred work environment so the adjustments are grounded in how you tend to work, not an idealized version of it

Who's in the Room

This program is designed for an executive operating with dedicated support.

Your executive assistant and/or chief of staff may participate in sessions to:

Align on how priorities are evaluated and work is engaged
Understand how to support decision-making within your GTD system
Reinforce consistent practices that keep your system working effectively

A note on support team involvement: your assistant or chief of staff participates in sessions to strengthen alignment around shared priorities and workflows, not as separate coaching clients. The coaching itself remains focused on you.

Have questions about how this works in practice? [Visit our FAQ].

Program Structure

This program is built around the Three-fold Nature of Work, a framework that helps you engage your workload with greater clarity and intention, not just react to whatever shows up first.

Pre-Defined Work

Engaging what you have already committed to, including what's in your calendar and next actions list, so you can move through your existing inventory of work.

Work As It Appears

Absorbing incoming demands, interruptions, and surprises without losing your footing in the system. Staying grounded rather than getting pulled off track.

Defining Work

Stepping back from execution to clarify priorities, projects, and direction so you are consciously shaping what you're saying yes and no to, rather than letting urgency decide for you.

Your coach helps you engage your work across these three distinct categories, so rather than reacting automatically to whatever shows up, you move through it with greater clarity and intention.

What's Included

GTD Methodology Guides
GTD Workflow Map
Pre and Post GTD Executive Admin Strategy Assessment
The Kairos Assessment — a cognitive profile that helps your coach tailor the methodology to how you think and work best
Ready for Anything Book — the companion to GTD, focused on staying clear and adaptive when complexity increases
Program Completion Certificate

Time Commitment

Minimum 2 Sessions /Mmonth

The foundational rhythm, with the option to increase frequency for faster momentum.

Outcome-Based Progress

Moving forward as each component is fully applied within your real working environment.

Active System Engagement

Where the real progress happens—building shared practices and refining workflows between sessions.

What Our Clients Say

From both sides of the executive-assistant relationship:

"I view the GTD process as a partnership, having this other mind to help with the prioritization of projects. We've created our areas of focus documents and shared them with each other. Through that, we can understand how to establish priorities. What it gives us is the head space and the clarity to be creative rather than just clouded."

Stephen Magowan

Chief Executive Officer

"We have permission to talk to each other about the work in a way that doesn't make either of us uncomfortable, checking in, asking what's blocking a next action. Defining a next action at the end of every conversation is so helpful. You come out knowing exactly what the next item is, and it creates a sense of accountability because everyone is clear on what was just agreed."

Robyn Venero

Executive Assistant To Chief Executive Officer

Program Investment

The Executive Admin Strategy Program is $5,400 USD for the core four-month virtual coaching experience. This includes sessions with your executive assistant and/or chief of staff where relevant, with coaching remaining centered on the executive throughout. In-person days are available at $10,000 USD per day, or $8,000 USD per day for consecutive days, plus travel, meals, and accommodations.

When everything feels urgent,
we'll help you find what's truly important

Book a free 30-minute call. We'll listen, ask the right questions, and figure out together whether we're a good fit.

Start the Conversation

Your Next Step in the Work

Vision & Refocus

Life shifts. Priorities change. This program helps you step back from the day-to-day, reassess what you're actually committed to, and realign your system with where you're headed now, not where you were when you first set it up.

Learn More

Five Horizons

The long game. A sustained coaching engagement that connects your daily actions to the life you want to build, tasks, roles, goals, and purpose working together instead of competing for your attention.