For all the trendy planners, task managers, organizational systems, and apps, there’s not a tool in the world that will make you more productive or efficient. But you have big dreams and a lot to accomplish, so you know you need something to push yourself forward and achieve more.

Since 2001, GTD has guided business leaders, managers, working parents, and fresh-out- of-school employees with self-reliant methods to improve productivity and focus across their personal and professional lives. To not just get more done, but to apply dedicated thought and action to the things that matter. Through training, coaching, continuous learning, tools, and guides, GTD delivers a whole-person approach to inspire focus and achieve freedom. To learn more, visit us at

Five Steps

These are the keys to staying current, organized, and in control of your life and work. The five individual steps of the workflow process have their own principles, methods and tools. Each must be mastered and integrated to create a coherent and effective system. Use this to remind yourself of improvement opportunities for your productivity. 


Write, record, or gather any and everything that has your attention into a collection tool

STEP TWO: clarify

Is it actionable? If so, decide the next action and project (if more than one action is required). If not, decide if it is trash, reference, or something to put on hold.

STEP Three: organize

Park reminders of your categorized content in appropriate places. For example, create lists for calls to make, errands to run, emails to send, etc.

STEP four: reflect

Update and review all pertinent system contents to regain control and focus. Do a Weekly Review to clean up, update your lists, and clear your mind.

STEP five: Engage

Use your trusted system to make action decisions with confidence and clarity.