A trusted system isn’t something you build once and leave untouched. As your life, tools, and priorities shift, your GTD system should evolve with you.
This week, we explore how to refine and adapt your system so it works better for who you are now. Whether you’re integrating new goals, upgrading your digital tools, or simply feeling the need for a refresh, these insights will help you make meaningful changes without losing the structure that’s already working.
Here’s how to evolve your setup without losing your rhythm.
Updating Your Trusted System
You don’t need to scrap your whole setup to get more out of your tools. This walkthrough shows how to tweak and fine-tune your existing Asana workspace so it better supports your GTD practice.
Learn how to transform tags into context filters, clean up your “Waiting For” and “Someday/Maybe” lists, and adjust your layouts to keep next actions front and center.
If your digital system feels cluttered or disconnected from how you actually think and work, these small changes can make a big difference.
And even if you don’t use Asana, the underlying principles still apply as you evolve whichever tool you rely on to manage your GTD system.
👉 Watch the 30-minute video
Reconnecting Goals to Your System
As your priorities shift, your GTD system should evolve with them. In this video, GTD Coach Julie Ireland shows how to integrate yearly goals into your existing setup using the Horizons of Focus framework.
You’ll learn how to place goals where they belong, review them in a way that keeps them alive, and turn vague intentions into tangible progress. Whether your goals are measurable or more open-ended, this is about refining your system to stay aligned with what matters most.
Adapting as Life Changes
After 25 years with GTD, Leonie Smith has learned that the most powerful systems are the ones that evolve with you. In this After Hours conversation, she shares how she’s adapted her GTD practice to support everything from executive responsibilities to health, travel, and relationships without scrapping her system and starting fresh.
If you’ve ever felt like your setup no longer fits your current season of life, this is a reminder that GTD is a flexible framework designed to grow with you.
Quote of the Week
“The life-spirit and energy which contribute to the mastery of the creative process, can never be fully engaged by a commitment to a compromise.”
– Robert Fritz
Know someone who feels stuck with a system that no longer fits their life? Share this with them and help them discover how to evolve their GTD setup without starting over.
Cheers,
GTD Focus
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