If you’ve ever wrestled with making digital tools like Trello truly support your GTD® practice, you’ll want to see how GTD Coach Mary O’Malley sets up her system. Check out these resources for fresh ideas and practical tweaks you can start using today.
A Coach’s System Setup
Ever wonder how a GTD coach designs a system that works day-to-day?
In this quick walkthrough, GTD Coach Mary O’Malley opens up her personal Trello setup, showing exactly how she captures, clarifies, and organizes her work.
She also shares practical tips for managing on-hold items, keeping projects actionable, and staying dynamically engaged with her lists.
Whether you’re new to Trello or just looking for fresh ideas to streamline your own system, you’ll pick up some simple, powerful strategies you can put into action right away.
👉 Watch the full video (8 Minutes) here.
Streamlining Your Inbox Capture
Trello released a brand new inbox feature this year, and GTD Coach Mary O’Malley has been putting it to the test. After a week of hands-on use, she shares her first impressions.
In this video, Mary walks through:
✅ How the new inbox stacks up against her previous setup
✅ How she’s capturing tasks from mobile, email, and Slack
✅ Why the drag-and-drop functionality across boards is reshaping her workflow
If you’re a GTD practitioner using Trello, you’ll want to see this new feature in action.
👉 Watch the full video (6 Minutes) here.
Storing Non-Actionable Items
What happens to all the information you don’t need to act on right away?
In this quick tour, GTD Coach Mary O’Malley shows you how she captures and organizes non-actionable inputs using Trello. Learn how she sets up her Reference and Someday/Maybe lists, leverages visual triggers, and keeps her system effortless to maintain.
👉 Watch the full video (9 Minutes) here.
Quote of the Week
“Commitment to the ultimate quality of anything gives access to unique creativity and intelligence.” – David Allen
Do you know someone trying to make Trello work for their GTD system? Share this post with them.
Cheers,
GTD Focus
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