One size does not fit all, especially when it comes to the Weekly Review. Many people try the familiar Friday afternoon slot, only to discover it does not last. Family activities, low energy at the end of the week, or the pull to start the weekend can make that time difficult to protect. You have choices. When you experiment with timing and find the rhythm that works for you, the Weekly Review becomes a steady habit rather than a struggle.
Timeboxing: One Hour Is Enough
A focused hour can create meaningful movement in your system. You do not have to finish everything in one session. Start by setting a one hour block with dedicated space for:
- Reviewing your action lists
- Looking over your projects
- Updating your calendar
A shorter session is often easier to protect, and knowing you only need an hour reduces resistance. If you do not complete the entire review, you still gain clarity and momentum. Each hour builds on the last, and next week you can continue without losing ground. Over time, this steady practice strengthens your trust in your system.
Integrating Work and Life
GTD® supports your whole life, not only your work. It is common to keep work and personal projects separate so each area feels clearer and easier to manage. At the same time, shared tools such as a digital calendar or a simple task manager can help you coordinate everything that involves other people.
A few minutes of review during transitions can keep both sides of your life aligned. For example, a quick look at your calendar before leaving for the day or a short morning scan of your action lists at home can prevent surprises and reduce stress. These small practices create a sense of flow that makes your week feel more manageable.
🎥 Related Video: Adapting the GTD Weekly Review® to Fit Your Life
The Value of Guidance
Even if you have been using GTD for years, having a guide can bring fresh insight. A trained coach can help you:
- Identify gaps or friction points in your system
- Explore a Weekly Review time that matches your energy
- Strengthen the connection between your personal and professional commitments
Coaching brings clarity and confidence. When someone helps you see your system from a new angle, it becomes easier to refine it. If you want support, you can explore our suite of programs here.
Key Takeaways You Can Apply Today
- Try different times for your Weekly Review and choose what truly fits your life
- Use shorter, focused sessions so you make consistent progress
- Use shared tools to coordinate commitments with family or colleagues
Quote of the Week
“Once a week, do a thorough review of all your projects in as much detail as you need to. If you do, your systems will work. If you do not, no system will work.” – David Allen
Every day, someone begins their GTD journey. You can be the one to introduce them by sharing this newsletter with them.
Cheers,
GTD Focus
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